Roles and Responsibilities

Examples

Roles and Responsibilities
Divisional Information Officer

· Resolve issues regarding policy, process and procedures that cannot be resolved at lower levels

· Provide project budget

· Assist in risk mitigation, when necessary

· Assist in corrective action decisions, when necessary

Project Sponsor(s)

· Actively demonstrate support for the project on a regular basis

· Resolve issues regarding policy, process and procedures that cannot be resolved at lower levels

· Provide project budget

· Assist in risk mitigation, when necessary

· Assist in corrective action decisions, when necessary

· Meet with Interim Leadership Team at regularly scheduled intervals

· Assess project progress and take appropriate action

Project Steering Committee

· Resolve issues regarding policy, process and procedures that cannot be resolved at lower levels

· Provide project budget

· Assist in risk mitigation, when necessary

· Assist in corrective action decisions, when necessary

· Meet with Interim Leadership Team at regularly scheduled intervals

· Assess project progress and take appropriate action

· Communicate key messages and decisions within respected organization

· Sub-team to review and approve requests to customize application

Interim Leadership Team

· Overall Scope Definition

· Review and Resolve issues regarding policy, process and procedures that cannot be resolved at lower levels

· Risk management (risk planning, risk identification, risk quantification, risk response development, and risk control )

· Identification and creation of project contingency plans

· Resource acquisition (people, time, budget and materials)

· Communication to all stakeholders

· Manage the overall project schedule, budget, and scope

· Ensure project quality standards and procedures are being followed and contribute to overall program quality management

· Review Key Deliverables

· Take corrective action, when appropriate.

· Report project status to project sponsors and steering committee

· Coordinate and manage the efforts of all teams

· Manage stakeholder expectations

· Ensure good communication both vertically and horizontally throughout the project

· Establish project standards and procedures

· Facilitate project meetings with Executive Sponsors and Steering Committee

· Establish quality measures for the project

Technical Team Leader

· Define Technical Scope within area of responsibility

· Issue documentation and resolution within area of responsibility

· Risk identification and management within area of responsibility

· Identification and creation project contingency plans

· Resource acquisition, people, time, budget and materials within area of responsibility

· Coordinate communication to all affected parties (business and technical) within area of responsibility

· Manages technical project team within area of responsibility

· Deliverable identification and creation within area of responsibility

· Takes Corrective action, when appropriate,within area of responsibility

· Report project status to Interim Leadership Team within area of responsibility

· Gain approvals for all deliverables within area of responsibility

· Assist in establishing project standards and procedures

· Follow up on action items from meeting minutes

· Facilitate project team meetings, as needed

· Ensure project quality standards and procedures are being followed and contribute to overall program quality management

· Coordinate all project activities within area of responsibility

· Maintain project schedule within area of responsibility

· Reporting of budget and schedule variance within area of responsibility

· Documentation coordination and maintenance within area of responsibility

· Ensure all time spent on the project has been collected within area of responsibility

· Project meeting minutes

Business Project Leader

· Lead business analysis effort performed by business analysts and subject matter experts

· Provide business representation and leadership for business areas impacted by the project within area of responsibility

· Control day-to-day aspect of the team within area of responsibility

· Coordinate, communicate, and actively engage all other teams to ensure synergy is achieved for the program as a whole

· Ensure good communication within your team and cross-functionally

· Regularly assess and ensure alignment of business processes across all business areas

· Ensure that project standards and practices are consistently followed

· Define Business Scope within area of responsibility

· Track and resolve issues within area of responsibility

· Risk identification and management

· Identification and creation of project contingency plans

· Resource acquisition, people, time, budget and materials within area of responsibility

· Coordinate communication to all affected parties (business and technical) within area of responsibility

· Deliverable identification and creation within area of responsibility

· Takes Corrective action, when appropriate, within area of responsibility

· Report project status to Interim Leadership Team within area of responsibility

· Gain approvals for all deliverables within area of responsibility

· Assist in establishing project standards and procedures

· Follow-up on action items from meeting minutes within area of responsibility

· Facilitate project team meetings

· Ensure project quality standards and procedures are being followed and contribute to overall program quality management

· Coordinate all project activities within area of responsibility

· Maintain project schedule within area of responsibility

· Reporting of budget and schedule variance within area of responsibility

· Documentation coordination and maintenance within area of responsibility

· Ensure all time spent on the project has been collected within area of responsibility

· Collect project meeting minutes within area of responsibility

· Monitor project milestones and meet established deadlines within area of responsibility

· Manage the refinement of business requirements

Project Leader

· Control day-to-day aspects of combine or upgrade project team

· Perform project management processes

· Tracks and resolves issues

· Monitor milestones and meet established deadlines

· Execute formal and management reviews

· Manages refinement of models of business requirements

· Leads design and organization of procedures

· Analyzes technical business processes

· Communicates with Project Manager, Business Project Manager and Project Team

Business Partner (Business Team Members)

· Familiar with business processes and customizations

· Assist in the creation of project deliverables

· Ensure communication to the Business Unit is occurring

· Identify and communicate project issues, risks, constraints and assumptions to the Project Manager

· Assist in risk mitigation, when necessary

· Assist in issue resolution

· Assist in project scope definition

· Provide deliverable verification and acceptance

· Attend project team meetings

· Identify customizations and assist Developers in resolving issues

· Develop and execute test plans

· Modify and test queries

· Follow project quality standards and procedures

· Provide status of tasks and deliverables to Project Manager

Business Analyst

· Familiar with business processes

· Assist in the creation of project deliverables

· Ensure communication to the Business Unit is occurring

· Identify and communicate project issues, risks, constraints and assumptions to the Project Manager

· Assist in risk mitigation, when necessary

· Assist in issue resolution

· Assist in project scope definition

· Attend project team meetings

· Follow project quality standards and procedures

· Provide status of tasks and deliverables to Project Manager

Technical Analyst

· Creation of the project deliverables

· Ensure communication between all affected parties is occurring

· Identify and communicate project issues, risks, constraints and assumptions to the Project Manager

· Attend project team meetings

· Coordinate with Project Leader and Business Partner to complete detailed test plans for all phases of testing

· Develop data verification and acceptance methods

· Develop procedures for handling test case failure

· Follow project quality standards and procedures

· Provide status to Project Manager

Technical Developer

· Creation of the project deliverables

· Ensure communication between all affected parties is occurring

· Identify and communicate project issues, risks, constraints and assumptions to the Project Manager

· Software development and analysis

· Regression / unit / system testing

· Work closely with functional resources to ensure business needs are met

· Document all changes

· Attend project team meetings

· Follow project quality standards and procedures

· Provide status to Project Manager

Database Administrator

· Review scripts and modify, if necessary, for customer standards

· Monitor database and provide database support

· Perform backups, recoveries

· Troubleshoot and tune database

· Enforce standards

Systems / Web Administrator

· Assess the server-related needs for team

· Develop and maintain web architecture design

· Manage logins, passwords and system security

· Manager server / system and web server

Network Administrator

· Provide network and server support

· Design and support the existing and future LAN / WAN for PeopleSoft Internet Architecture

· Manage network security and connectivity

· Troubleshoot

· Set up workstations

· Network configurations

Training Team Leader

· Assess training needs for project team members

· Develop training strategy for project team members

· Develop, coordinate, and recommend training for project team members

· Evaluate success of training for project team members and adjust, as appropriate

· Assess training needs for target training audience

· Develop training strategy for target training audience

· Develop, coordinate, and recommend training for target training audience

· Conduct training for target training audience, train-the-trainers, and others, as needed

· Evaluate success of training for target training audience and adjust, as appropriate

· Identify and assess various training delivery mechanisms

· Manage site selection and coordination of training equipment, materials, and supplies

· Enable the scheduling of employees for training

· Control day-to-day aspect of the training team

· Ensure good communication within area of responsibility

· Ensure that project standards and practices are consistently followed within area of responsibility

· Track and resolve issues within area of responsibility

· Risk identification and management within area of responsibility

· Identification and creation of project contingency plans within area of responsibility

· Resource acquisition, people, time, budget and materials within area of responsibility

· Coordinate communication to all affected parties (business and technical) within area of responsibility

· Deliverable identification and creation within area of responsibility

· Takes Corrective action, when appropriate, within area of responsibility

· Report project status to Organization Readiness Leader within area of responsibility

· Gain approvals for all deliverables within area of responsibility

· Assist in establishing project standards and procedures

· Follow-up on action items from meeting minutes within area of responsibility

· Facilitate project team meetings

· Establish quality procedures and standards for project deliverables within area of responsibility

· Coordinate all project activities within area of responsibility

· Maintain project schedule within area of responsibility

· Documentation coordination and maintenance within area of responsibility

· Monitor project milestones and meet established deadlines within area of responsibility

Management Table (Change Review Board)

· Review project budget

· Resolve issues regarding policy, process and procedures that cannot be resolved at lower levels

· Review change requests that require changes to scope, time or budget

· PMT & business stakeholders and/ or their delegates comprise the CRB (composed of PMT, Business Unit, Others) and review and accept all project changes

· Review and Approve or Reject Requested “material” changes to a project considering impact to project and portfolio

· Approve/Reject requests to “re-baseline” a project schedule, budget, or scopeProject Director

Principal Engineer

Business Manager

Design-Build Director

Construction Project Engineer

Contract Compliance.

Engineer

Project controls

mechanical engineer

civil engineer

construction manager

engineering team leader

project manager

steel erectors, carpenters, plumbers

permit coordinator

project scheduler

electrical engineer

electricians,About the rolls and the responsibility:

This is a good start. Here is what you need to do to improve:

1) Ensure that each role in your corrected project organization chart is listed separately in the roles/responsibilities document.

2) Each role should have 6-12 responsibilities – PMs, engineers, team leaders should have closer to 12

3) Responsibilities must be written clearly – some are too shortly worded and need fuller sentence explanation.

PROJECT ROLES AND RESPONSIBILITIES

SENIOR LEADERSHIP

Design-Build Director or Principal Engineer

Responsible for the following:

· Oversees the overall leadership for Business/Construction/Design

· Personnel issues and recruitment

· Ensures coordination among teams

· Mentoring and coaching of team members

· Liaison with Design-Build leadership

· Conducts external Communications

· Communicates with WSDOT executive-level management

· Dispute resolution and communication within project leadership team

· Forecasting issues before they become issues

BUSINESS GROUP

Business Manager

Responsible for the following:

· Manages the project plan ensuring it is conducted as planned

· Ensures budget reporting and payments are done

· Schedules analysis and reporting

· He or she reports the Project status

· Identifies the risks as well as the analysis

· Ensures primary contact with D-B for compliance and payments

· Processes and negotiates change orders

· Ensure compliance with the State and Federal laws and regulations

· Responsible the alteration of the management

· Ensures that the project has been documented

· Ensures the closeout of the project

DESIGN OVERSIGHT

Design Project Engineer

Responsible for the following:

· Design oversight through participation on task force teams

· Ensures audits for Design-side quality are conducted

· Liaising with construction and business groups

· Coordinating environmental support through NEPA and until permits are granted

· Coordination with WSDOT support groups, including Bridge & Structures

· Management of design and environmental consultant task orders

CONSTRUCTION OVERSIGHT

Construction Project Engineer

Responsible for the following:

· Verification and management of quality construction group

· Providing WSDOT construction ability perspective during design phase

· Ensure Design-Builder meets the specifications and work activities are compliant with safety requirements

· Align with Design-Builder whether it is at task force level or point of contact

· Verify schedule progress in support of contractor payments

· Finding solutions for the Field problem